Know what's in stock, where, and when it expires.
Real-time across every store, every warehouse, every batch.
Most POS systems treat stock as an afterthought. NinoPOS treats it as the heartbeat — every sale, transfer, return, and adjustment is reflected in seconds, with batch and expiry tracking that food businesses can't live without.
Today, without Inventory
- Stock counts drift over weeks, then a stock-take blows up the books
- Damaged and expired stock isn't logged — it just disappears
- Low-stock alerts come too late, after the bestseller has sold out
- Multi-store transfers are spreadsheets that nobody updates
- No audit trail when things "just go missing"
With NinoPOS Inventory
- Live stock per product per store, updated on every sale
- Batch + expiry tracking surfaces what to sell first
- Low-stock SMS / email when re-order point is hit
- Inter-store transfers with goods-in-transit visibility
- Every stock change has a reason, a user, and a timestamp
Everything in Inventory
No add-ons, no upsells — included on every plan.
Real-time stock
Stock numbers update on every sale, return, transfer, or adjustment — across all stores in seconds.
- Live per-store stock
- Per-variant tracking
- Reservation support
- Stock-on-order visibility
Batches & expiry
Track lots, batch numbers, and expiry dates. Sell oldest-first (FEFO) automatically. Block expired sales.
- Lot / batch number per receipt
- Expiry per batch
- FEFO sell order
- Expired-stock blocker
Low-stock alerts
Set re-order points. NinoPOS texts or emails when a product crosses the line — and shows you the suggested PO.
- Per-product re-order point
- SMS + email + dashboard
- Suggested PO quantity
- Per-store alert routing
Barcodes + variants
Each variant (size, colour, flavour) has its own barcode and stock count. Scanning at the till resolves cleanly.
- Per-variant barcode
- Bulk barcode print
- Variant-aware reporting
- EAN, UPC, Code-128
Adjustments with reasons
Damaged, lost, miscount, donation — every adjustment logs a reason and a user. Audit log is immutable.
- Reason taxonomy
- Per-user audit
- Manager-approved adjustments
- Adjustment journal in P&L
Stock valuation
See current stock value at cost, retail, and margin — per store, per category, in any currency.
- At-cost + at-retail value
- Margin per category
- Multi-currency valuation
- Snapshot per period
How Inventory works in practice
Step by step — from the customer touch to the final ledger entry.
1. Receive stock
Goods receipt note logs new stock with batch + expiry. Barcodes generated if needed.
2. Sell at POS
Sale auto-deducts. FEFO picks oldest batch first.
3. Transfer between stores
Mark goods-in-transit at source, mark received at destination. Variances are flagged.
4. Get a low-stock alert
Re-order point hit → SMS / email / dashboard alert with suggested PO quantity.
5. Adjust with reason
Damaged or lost? Log it with reason. Audit log preserves the chain of custody.
6. Stock-take
Periodic count — system flags variances, you approve, books stay clean.
Local payments, currencies, and connectivity — sorted out of the box
Inventory ships with M-Pesa Daraja, multi-currency, full offline mode, and WhatsApp customer messaging baked in — no plugin, no add-on.
- M-Pesa Daraja STK push for instant payments
- TZS, KES, UGX, RWF, USD — multi-currency invoicing
- Offline mode for areas with unstable internet
- WhatsApp for receipts, reminders, and orders
- Local tax (VAT) reporting baked in
Frequently asked questions
Specific to Inventory.
Does it support batch and expiry?
Yes. Each receipt can record a lot/batch number and expiry date. NinoPOS sells oldest-first by default.
How do transfers between stores work?
Source store dispatches → goods-in-transit → destination store receives. Variances are flagged and need manager approval to clear.
Can I print barcode labels?
Yes. Bulk-generate and print labels in standard label-printer formats.
What if my Wi-Fi drops mid-stock-take?
The stock-take app works offline; counts queue and sync when you're back online.
Can I value stock in USD when my currency is TZS?
Yes. Stock valuation reports support any of your configured reporting currencies.
Pairs well with
Modules that work hand-in-hand with Inventory.
Ready to put Inventory to work?
Free to start, no credit card required. Live within an hour.