Real accounting, baked in. No second system.
Double-entry GL, P&L, bank reconciliation, multi-currency — all live.
Most POS systems shove a CSV at QuickBooks once a month and call it accounting. NinoPOS does it properly: every sale, payment, transfer, and adjustment posts to a real general ledger in real time. Your P&L is always live; your books are always closed.
Today, without Accounting
- Books are reconciled monthly — and any month could be wrong
- Bank statements are matched manually, line by line
- Cash on hand vs cash in books drifts every week
- No live P&L means no idea if this month is winning until it's over
- Auditors get a CSV pile and a prayer
With NinoPOS Accounting
- Live double-entry GL — every transaction posts immediately
- Bank reconciliation with CSV import + auto-matcher
- Live bank balance from a transaction ledger, not a stale total
- P&L, balance sheet, cash flow — all real-time
- Audit trail every auditor will love
Everything in Accounting
No add-ons, no upsells — included on every plan.
Custom chart of accounts
Real CoA structure with assets, liabilities, equity, revenue, expenses. Customize categories to your business; NinoPOS posts the right entries automatically.
- Standard 5-class CoA
- Custom categories
- Per-tenant accounts
- Account hierarchies
Bank reconciliation
Import your bank statement (CSV), let the auto-matcher pair lines with transactions by amount and date, apply with one click.
- CSV import with preview
- Auto-matcher (confidence-scored)
- One-click apply
- Difference math always live
P&L, balance sheet, cash flow
Live financial reports — pick any date range, any store, any currency. Drill into any line.
- Profit & Loss
- Balance Sheet
- Cash Flow Statement
- Per-store / per-currency filters
Multi-currency
Trade in TZS, KES, UGX, RWF, USD; books in your reporting currency. FX gains/losses computed automatically.
- 5+ currencies
- Live FX rates
- Automatic FX gain/loss
- Per-currency revaluation
Manual journal entries
For adjustments outside the standard flow — accruals, prepayments, depreciation. Approval workflow built in.
- Multi-line entries
- Approval workflow
- Recurring journal templates
- Audit log per entry
Audit-ready GL
Every line in the GL traces back to its source — sale, payment, journal — with user, timestamp, and reason. No black boxes.
- Source traceability
- Immutable journal
- Period locking
- Auditor-friendly export
How Accounting works in practice
Step by step — from the customer touch to the final ledger entry.
1. Sell at POS
Sale posts to revenue + cash / bank / A/R automatically. Real-time. Real double-entry.
2. Receive a payment
Payment posts to bank ledger; reduces A/R; updates customer balance.
3. Buy from a supplier
PO + GRN + invoice all post correctly to inventory + A/P.
4. Reconcile the bank
Import CSV. Auto-matcher pairs. You apply. Differences flagged.
5. Close the period
Period lock prevents back-dated edits. Run P&L, balance sheet, cash flow.
6. Hand to the auditor
Full traceability from each report line back to the source transaction. Auditor stays calm.
Local payments, currencies, and connectivity — sorted out of the box
Accounting ships with M-Pesa Daraja, multi-currency, full offline mode, and WhatsApp customer messaging baked in — no plugin, no add-on.
- M-Pesa Daraja STK push for instant payments
- TZS, KES, UGX, RWF, USD — multi-currency invoicing
- Offline mode for areas with unstable internet
- WhatsApp for receipts, reminders, and orders
- Local tax (VAT) reporting baked in
Frequently asked questions
Specific to Accounting.
Is this really double-entry?
Yes. Every transaction has a debit and a credit; the GL balances continuously. We are not a "subset of accounting".
How is bank reconciliation different from a regular POS?
NinoPOS imports the bank statement, runs an auto-matcher against your bank ledger, and applies matches in one click. Most POS systems make you do this in a spreadsheet.
Can I have my external accountant access this?
Yes. Auditor / accountant role with read access to GL, journals, and reports — plus an audit-friendly export.
Does it support local tax (VAT, EFD)?
Yes. Tax rates and codes per country; VAT reports for TRA, KRA, URA, RRA. EFD integration on the roadmap.
Can I lock a closed period?
Yes. Once locked, no back-dated edits without manager override + audit log entry.
What if I need a journal that the system doesn't cover?
Manual journal entries with approval workflow handle accruals, prepayments, depreciation, anything custom.
Pairs well with
Modules that work hand-in-hand with Accounting.
Ready to put Accounting to work?
Free to start, no credit card required. Live within an hour.